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If you are choosing a network for your business or thinking of changing the type of network you already have, a client/server network can offer the security, collaboration, professionalism, and manageability that you are looking for. One choice to consider is Windows Small Business Server 2011, which you can use to keep your business running and your data secure, to increase your efficiencies and cost savings, and to streamline your customer communications—so you can run a successful business today and into the future.
Only a few servers for businesses with two to 75 computers have an integrated, easy-to-use e-mail system that is reliable and will grow with your business. Microsoft Exchange Server 2010 technology, a streamlined e-mail system, is part of Windows Small Business Server 2008 and gives your business a professional e-mail presence and offers your employees a way to access their e-mail on the Web.
Shared Printing, Fax, and Internet Connections With server technology, you can reduce the number of printers and fax machines you need to run your business efficiently. Through the Microsoft® Shared Fax Service in Windows Small Business Server 2008, the server can be configured to automatically route print jobs to your central printer, and incoming faxes can be digitized and delivered directly to each employee’s computer. A single, shared Internet connection eliminates the need for various cable modems or DSL connections and multiple configurations that require support. Managing a single account is much simpler, and server-monitoring features let you track and control employee Internet use.
Security Servers can enhance security giving you peace of mind that your data is backed up and protected. Some server systems, such as Windows Small Business Server 2008, have built-in data protection and disaster recovery capabilities, and antispam and antivirus protection for enhanced security. SBS 2008 has tools for managing and monitoring employee Internet access.
In addition, you can install software on your server that provides security settings to let you establish different access levels for different employees, vendors, or clients who access your network. You must ensure that the server in your business provides adequate protection for your network.
E-Mail and Calendars While it is possible to outsource your e-mail to an Internet service provider (ISP), there are significant advantages to hosting your own e-mail system. Having an in-house e-mail system brings an element of professionalism and sophistication to your company communications while improving efficiency and organization. Hosting your own system allows you to: • Create and remove addresses as needed. Personnel changes won’t require a call to your ISP. • Create multiple, customer-focused mail addresses such as sales@yourbusinessname.com, which can be delivered to the appropriate person’s e-mail inbox or distributed to a group of people.
Internal Company Web Site An intranet is a Web site that is accessible only to authorized users within a network. A company intranet typically contains shared business documents such as contracts, product and price lists, budgets, and marketing materials. Intranets can increase employee productivity by giving individuals the ability to store and easily access files, applications, or internal information. Intranets are a powerful way for employees to work together. Some server software, such as Windows Small Business Server 2008, comes with a built-in intranet.
Network Administration Some server systems still require complex configuration to run smoothly; others can be simple and cost effective to administer. The use of an information technology (IT) consultant is advisable for initial setup and maintenance, but with the right server system, routine tasks such as recovering lost documents are easy for you to perform.
With Windows Small Business Server 2011, you can select a Microsoft Small Business Specialist as your IT consultant to set up your system. Designed with simplicity in mind, this Microsoft server software is easy to install, manage, and use.
For additional cost savings, a server can be configured to continually monitor itself. Windows Small Business Server 2011 produces a daily e-mail report on the health of the Microsoft software in your network. And with remote monitoring capabilities, your IT consultant will be able to assist you without driving to your office, so a quick response and lower costs for support can be realized. Make sure your server system gives you the information you need to identify and solve problems quickly.
Growth Server flexibility refers to how a system responds and performs as the number of users grows. Flexibility is one of the major strengths of the client/server network, because you can simply add another server when needed.
Experiencing dramatic growth? Upgrading to a more robust system may be in order, and a good first server makes upgrades smooth and easy.
Windows Small Business Server 2011 can grow with your business, keeping pace with your changing demands. Because your data is managed from a central location, adding new computers and applications is a straightforward task. SBS 2008 provides a “technology building block” so you can install additional servers as your needs change.
And if you outgrow the 75 user/device parameters with Windows Small Business Server 2011, you can migrate easily to full standalone Microsoft server products. This protects your initial investment.
It’s a good idea to consider your strategy for managing the growth of your business and your technology needs. Make sure you have a system that can grow with your business needs.
